As caring, inclusive host organizations, we will always do our best to help you be safe and comfortable.  We are acutely aware of food allergies. While we cannot mandate or control a nut free/allergy free/grain-free environment, we can, however, offer options and have clear signage on food when we commune together. We cannot, however, control what attendees nor passers-by bring in or consume in the venue or the potential for cross-contamination when foods are prepared.  We ask anyone with a food or environmental allergy to self-advocate and have a plan in place for what to do if they come in contact with an allergy causing agent.  This may include having a medical plan, wearing a medical alert bracelet, keeping emergency medication on their person and having their cell phone on their person to call for help, if needed.

The hotel catering professionals will offer, as reasonably as possible, a variety of foods that meet lifestyle preferences (e.g. vegetarian, vegan). 

Refunds will be reviewed upon request up to two weeks (14 calendar days) before the first day of the event. Beyond 14 days prior to the first day (April 21) refunds cannot be honored as OACAC has made a financial commitment for meals and conference space based on the number of attendees who have regsitered. We must adhere to the 14 day refund request. Thank you for understanding.

Requests must be sent via email to execadmin@oacac.org . Please include an explanation for your request, the payee and USPS address. You may be refunded any monies less any applicable credit-card processing fees if the original payment was by credit card. Refunds may be issued by OACAC check. Refund checks will be issued no sooner than 30 days after the last day of the event. If an OACAC event is canceled by circumstances beyond the control of OACAC such as but not limited to acts of God, war, terrorist threats, government regulations, public health crisis, disaster, civil disorder, inclement weather, sudden outage of electricity or water at the venue, or curtailment of transportation facilities – to the extent that such circumstances make it illegal or impossible to allow the OACAC event to occur, the participant agrees that they will not hold OACAC liable for the cancellation and/or disruption of the event (if in progress) and thereby request a return of any paid fees including but not limited to conference registration fees, sponsorship commitment fees, exhibitor table fees, meals, hotel and transportation costs.