College Fair Participant Guidelines

College Fair Participant  Guidelines

Ohio Association for College Admission Counseling
Statement for Participation in College Fairs

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The following guidelines apply to OACAC members, or affiliated members, or any
organization when participating in an OACAC supported college fair. These
guidelines are consistent with the guidelines developed by the National
Association of College Admissions Counseling (NACAC) for the National College
Fair programs:

1. OACAC makes every attempt to keep the focus of college fairs on
education, not promotion. You may distribute only brochures, catalogs,
and other appropriate items that provide a factual description of your
institution and its programs, and only from your table. Plastic bags,
calendars, bumper stickers, buttons, pennants, candy or any other
promotional material may not be distributed at the fair site.
College representatives who exhibit at Articulation are expected to
distribute only official printed materials regarding the educational
programs or student life of their respective colleges or universities so the
intent of the exhibit remains in tact.
Promotional exhibits or displays and any kind of “give-a-ways” are
prohibited. This may include, but is not limited to, promotional items such
as pens, key chains, clothing, toys, food or gifts of any kind.

2. All participants are required to remain behind their tables when interacting
with students.

3. If audiovisual equipment is permitted, it must be confined to the
representative’s assigned space. All audio equipment must be used at low
volume, and noise levels kept to a minimum. The host institution reserves
the right to determine at what point sound constitutes interference with
others and must be discontinued.

4. Table top displays must not impede the view of other participants’ tables
and must allow representatives to remain behind their tables.

5. No more than four representatives shall staff one institution’s table at any
one time. The site coordinator must approve exceptions to this table limit,
in advance.

6. Representatives should arrive and be set up at any program prior to the
announced opening and should remain until the announced closing.

Have questions about OACAC College Fairs?

Rae Ann DiBaggio, Chair
Case Western Reserve University
phone:  (216) 368-6568